There are all kinds of potential landmines in the workplace. Hardnosed office politics.
Tight deadlines. Difficult co-workers. But perhaps few areas are as
difficult to navigate and as fraught with peril as technology, where one
wrong step could literally cost you your job.
We could -- and did -- fill a book with rules and etiquette
for the digital age. But let's focus on three particularly tricky
trouble spots where even the most experienced professionals sometimes
struggle. Here's how to spot and avoid these digital hazards.
Complaining about work on social media
It feels
good in the moment to post about your terrible-horrible-no-good-very-bad
workday or passive aggressive co-worker on Facebook. But venting about
work on any social-media channel -- from Twitter to Instagram to a
personal blog that no one reads but your mom -- can have serious career
consequences.
Don't think you'll get caught? Neither did the executive who sent out
a negative tweet about Memphis just hours before a meeting with FedEx,
which happens to have its headquarters there. This misstep damaged a
client relationship and even made news headlines.
Your moment of bad judgment might not hit CNN, but there's a long list of workers who have jeopardized or lost jobs because of social media slipups.
Their online offenses ranged from criticizing company policies to
badmouthing management to poking fun at customers or clients.
Remember that people are always watching online, and you never know
how far or wide your posts will spread. Even expert use of privacy
settings can't guarantee your comments will remain secret.
So skip the negative comments about your company, boss, clients or
colleagues. If you're in the middle of a bad day at the office, try
counting to 10 before you post online, and use those few seconds to
consider the consequences of what you're about to share.
Forgetting that you're at work
If you're lucky,
you have a few close friends at the office. That's great, but it's
crucial to keep your interactions within professional limits.
It's easy to think that your buddy won't be offended by a racy joke
or will agree with your feelings about a certain political party. But
think about even seemingly innocuous steps outside workplace boundaries.
That hilarious -- and totally PG -- cat video you sent your mom isn't
appropriate for the boss.
Gossip is another office no-no. If you must blow off steam, separate
it from the workplace. Save your comments for your spouse or a close
friend who doesn't share the same employer.
In fact, your best bet is to draw a line between your personal
digital activities and your professional ones. Don't check your eBay
bids or shop on Amazon at the office. Even streaming music is frowned
upon at many companies because it hogs bandwidth.
Failing to secure company laptops or phones
Did
you hear about the unlucky Apple employee who left an unreleased iPhone
prototype in a bar? You're probably not carrying around top-secret new
hardware, but your laptop and smartphone hold more company secrets than
you think.
It's crucial to keep these devices secure to protect your employer's
confidential information and your good standing at work. For starters,
play within your IT department's rules. Don't turn off password
protection or any other security features installed on your devices.
Take the time to review your company's security policies. Some
workplaces frown upon leaving a laptop at your desk after hours if it's
not locked to the desk. There might even be rules about anything from
using public Wi-Fi networks to overseas travel. A few companies, for
instance, don't allow workers to take laptops or smartphones to certain
countries because of piracy concerns.
If you're traveling, never check a laptop in carry-on luggage and
keep a close eye on your devices as you move through security. You also
should avoid leaving your devices unattended in a car -- even a locked
trunk -- or a hotel room. The same goes for coffee shop tables or
conference rooms.
When it comes to navigating the digital world at work, it's always
better to err on the safe and cautious side. Slow down, use common
sense, and if you're not sure about something, it's better to skip it
than to make a misstep that could put your professional reputation -- or
even your job -- at risk.